Directory · 76 tools reviewed

Best AI Productivity Tools

Find the best AI productivity tools for the job in front of you: taking notes in your meetings, answering questions as an assistant, running projects for a team, planning your calendar and inbox, or analysing your data. Each kind is ranked only against its own, on what it does, where the AI sits on the plans, what the cheapest plan costs and whether the vendor trains its models on your work. How we score.

Choose the kind you need

20 AI assistants ranked

Ranked by score · price shown: cheapest paid plan, monthly

★ Top AI assistantof 20 AI assistants

ChatGPT$8 · 100% published

8.8/10

People who want images, voice, memory and deep research in one assistant, starting on a free plan

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images5platformsTeam workspace2support channelsDoes not train AI on your data: opt outSOC 2GDPR

What makes up the score8.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works10.0

Pricing7.8

Privacy and trustweakest6.2

Read the ChatGPT review

Comet100% published8.7/10$20Best forPeople who want a free AI browser that answers from their tabs and can complete web tasks for them

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images4platformsTeam workspace3support channelsDoes not train AI on your data: opt outSOC 2+1 more

What makes up the score8.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works10.0

Pricingweakest6.0

Privacy and trust7.8

Read the Comet review

Perplexity100% published8.7/10$20Best forResearchers who want cited answers, memory across sessions and an agent that works in a cloud sandbox

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images5platformsTeam workspace4support channelsDoes not train AI on your data: opt outSOC 2+1 more

What makes up the score8.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works10.0

Pricingweakest6.0

Privacy and trust7.8

Read the Perplexity review

Mistral100% published8.5/10$14.99Best forPeople who want research, voice, images and editable memory from a SOC 2 certified assistant, formerly Le Chat

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images3platformsTeam workspace3support channelsDoes not train AI on your data: opt outSOC 2+1 more

What makes up the score8.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works8.0

Pricingweakest7.0

Privacy and trust7.8

Read the Mistral review

PoeLowest price79% published8.4/10$4.99Best forPeople who want to try many AI models and bots in one app for a low monthly price

Deep research reportsRemembers you across chatsMakes images5platformsTeam workspace2support channelsDoes not train AI on your dataVoice conversationProjects that keep files and chats togetherSOC 2+1 more

What makes up the score8.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can doweakest8.0

Where it works10.0

Pricing9.0

Privacy and trust7.0

Read the Poe review

Microsoft Copilot87% published8.1/10$9.99Best forPeople who live in Word, Excel, Outlook and OneDrive and want an AI assistant tied to them.

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images5platforms2support channelsDoes not train AI on your data: opt outTeam workspaceSOC 2+1 more

What makes up the score8.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works8.0

Pricing7.3

Privacy and trustweakest4.8

Read the Microsoft Copilot review

Grok82% published8.0/10$10Best forPeople who want image generation, voice and a coding agent on a free plan, with SOC 2 on every plan

Voice conversationProjects that keep files and chats togetherMakes images3platformsTeam workspace3support channelsDoes not train AI on your data: opt outSOC 2GDPRDeep research reports+1 more

What makes up the score8.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can doweakest7.8

Where it works8.0

Pricing8.5

Privacy and trust7.8

Read the Grok review

Mammouth89% published8.0/10$12Best forPeople who want the top chat, image and video models from several labs in one subscription

Deep research reportsVoice conversationProjects that keep files and chats togetherMakes images2platformsTeam workspace3support channelsDoes not train AI on your dataGDPRRemembers you across chats+1 more

What makes up the score8.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do9.0

Where it worksweakest6.0

Pricing7.0

Privacy and trust9.2

Read the Mammouth review

Gemini97% published7.9/10$4.99Best forGoogle users who want an assistant that reads their Gmail, Calendar and Drive, with images and voice on the phone

What makes up the score7.9

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do10.0

Where it works6.0

Pricing7.8

Privacy and trustweakest5.5

Read the Gemini review

Meta AI79% published7.9/10$7.99Best forPeople who already use WhatsApp, Instagram or Facebook and want a free assistant that searches the web, reads files and makes images

Deep research reportsVoice conversationRemembers you across chatsMakes images4platforms1support channelDoes not train AI on your data: opt outProjects that keep files and chats togetherTeam workspaceSOC 2+1 more

What makes up the score7.9

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do9.0

Where it works8.0

Pricing9.0

Privacy and trustweakest4.2

Read the Meta AI review

TextCortex69% published7.9/10—Best forEuropean teams who want models from several providers, shared agents, and all data kept in the EU and out of training

Deep research reportsRemembers you across chatsMakes images2platformsTeam workspace4support channelsDoes not train AI on your dataSOC 2GDPRVoice conversation+1 more

What makes up the score7.9

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can doweakest8.0

Where it works6.0

Pricingnot published–

Privacy and trust10.0

Read the TextCortex review

Claude100% published7.8/10$20Best forWriters, researchers and developers who want voice, memory, projects and code execution free, with deep research on paid plans

What makes up the score7.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do8.5

Where it works10.0

Pricingweakest6.0

Privacy and trust6.2

Read the Claude review

Manus76% published7.6/10$20Best forPeople who hand off whole research, website or data tasks to an agent that works in its own cloud computer

Deep research reportsProjects that keep files and chats togetherMakes images5platformsTeam workspace2support channelsSOC 2GDPRVoice conversationRemembers you across chats+1 more

What makes up the score7.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do8.0

Where it works10.0

Pricingweakest6.0

Privacy and trust6.2

Read the Manus review

Genspark89% published7.2/10$24.99Best forPeople who want one agent to plan and finish multi-step work such as research, slides and documents.

Deep research reportsVoice conversationRemembers you across chatsMakes images5platformsTeam workspace1support channelDoes not train AI on your data: opt outSOC 2Projects that keep files and chats together+1 more

What makes up the score7.2

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do9.0

Where it works10.0

Pricingweakest3.3

Privacy and trust5.0

Read the Genspark review

Opera Neon84% published7.2/10$19.90Best forWindows and Mac users who want an AI browser that researches and completes web tasks for them.

Deep research reportsRemembers you across chatsProjects that keep files and chats togetherMakes images2platforms3support channelsDoes not train AI on your dataSOC 2GDPRVoice conversation+1 more

What makes up the score7.2

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do9.0

Where it worksweakest4.0

Pricing6.0

Privacy and trust8.5

Read the Opera Neon review

Felo76% published6.8/10$14.99Best forPeople who want free cited web search and a credit-based workspace for research, slides and images.

Deep research reportsProjects that keep files and chats togetherMakes images1platformTeam workspace3support channelsSOC 2GDPRVoice conversationRemembers you across chats+1 more

What makes up the score6.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do8.0

Where it works6.0

Pricing7.0

Privacy and trustweakest4.8

Read the Felo review

Kagi92% published6.8/10$5Best forHeavy searchers who will pay for private search and want several AI companies' models in one assistant.

Deep research reportsVoice conversationProjects that keep files and chats togetherMakes images3platformsTeam workspace3support channelsDoes not train AI on your dataSOC 2GDPR+1 more

What makes up the score6.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can doweakest5.0

Where it works8.0

Pricing7.8

Privacy and trust8.5

Read the Kagi review

TypingMind100% published6.4/10$99Best forPower users and teams who want one chat app for many models using their own API keys

Deep research reportsVoice conversationRemembers you across chatsProjects that keep files and chats togetherMakes images1platformTeam workspace2support channelsDoes not train AI on your dataSOC 2+1 more

What makes up the score6.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do8.0

Where it works6.0

Pricingweakest2.1

Privacy and trust8.5

Read the TypingMind review

Fellou76% published5.8/10$19Best forIndividuals on Windows or Mac who want an AI browser to automate web and desktop tasks and run research.

Deep research reportsRemembers you across chatsMakes images2platforms1support channelDoes not train AI on your data: opt outSOC 2GDPRVoice conversationProjects that keep files and chats together+1 more

What makes up the score5.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can do8.0

Where it worksweakest4.0

Pricing4.8

Privacy and trust4.2

Read the Fellou review

AndiBest free plan91% published4.4/10FreeBest forPeople who want free, private AI answers from the web with sources and no account.

What makes up the score4.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it can doweakest2.5

Where it works2.0

Pricing8.5

Privacy and trust6.2

Read the Andi review

20 AI meeting assistants ranked

Ranked by score · price shown: cheapest paid plan, monthly

★ Top AI meeting assistantof 20 AI meeting assistants

MeetGeek$15.99 · 94% published

9.3/10

Sales teams who want coaching insights, clips and a choice of EU or US data hosting, on calls and in person

100languages5meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call5platforms15integrationsAPI4support channelsTells participants it is recording+3 more

What makes up the score9.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures10.0

Where it works10.0

Pricingweakest8.3

Privacy and trust8.2

Read the MeetGeek review

Fireflies.ai98% published9.1/10$18Best forTeams who want live transcripts, clips and an API from the free plan, with no training on their meetings

100languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call5platforms15integrationsAPI+5 more

What makes up the score9.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures9.2

Where it works10.0

Pricingweakest7.8

Privacy and trust9.5

Read the Fireflies.ai review

Circleback93% published8.6/10$18Best forAnyone who records calls, phone conversations and in-person meetings and wants AI notes and clips on the free plan

100languages6meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights5platforms15integrationsAPI2support channels+5 more

What makes up the score8.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest8.5

Where it works10.0

Pricing9.0

Privacy and trust6.8

Read the Circleback review

Fellow.aiLowest price90% published8.5/10$11Best forTeams who record online and in-person meetings and want admin-controlled recording notices and no AI training on their data

99languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clips5platforms15integrationsAPI3support channelsDoes not train AI on your data+5 more

What makes up the score8.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.2

Where it works10.0

Pricing8.8

Privacy and trust9.5

Read the Fellow.ai review

Grain91% published8.4/10$19Best forSales and customer teams who want AI meeting notes, clips and CRM sync, with a free plan to start

130languages5meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call3platforms13integrationsAPI+5 more

What makes up the score8.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures10.0

Where it works8.0

Pricing8.5

Privacy and trustweakest5.0

Read the Grain review

Read AI98% published8.2/10$19.75Best forAnyone who wants a personal meeting coach on the free plan, plus in-person meetings captured through the phone app

16languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call5platforms16integrationsAPI+5 more

What makes up the score8.2

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.5

Where it works10.0

Pricing8.5

Privacy and trust7.5

Read the Read AI review

tl;dv96% published8.2/10$29Best forSales and customer teams who want bot-free recording, shareable reels and a coaching hub, with EU data storage available

30languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights5platforms15integrationsAPI3support channels+5 more

What makes up the score8.2

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.8

Where it works10.0

Pricing7.0

Privacy and trust8.5

Read the tl;dv review

Claap79% published8.0/10—Best forSales teams who want calls turned into clips, coaching and deal insights, with the option of EU data storage

4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights5platforms15integrationsAPI2support channelsDoes not train AI on your data+5 more

What makes up the score8.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures8.2

Where it works10.0

Pricing7.8

Privacy and trustweakest5.5

Read the Claap review

Fathom98% published8.0/10$19Best forIndividuals and sales teams who want free, unlimited video-call notes and clips, in-person recording on iPhone, and coaching metrics on paid plans

38languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call4platforms11integrationsAPI+5 more

What makes up the score8.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest8.0

Where it works9.0

Pricing8.5

Privacy and trust6.2

Read the Fathom review

Notta72% published7.8/10$13.49Best forPeople who want cheap, multilingual meeting transcripts from a bot, a desktop app, a Chrome extension or their phone

58languages5meeting appsKeeps the meeting videoRecords in-person meetingsLive transcript during the call5platforms14integrations2support channelsCuts and shares clipsTalk time and coaching insights+5 more

What makes up the score7.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures8.5

Where it works8.5

Pricing8.3

Privacy and trustnot published–

Read the Notta review

Bluedot94% published7.7/10$18Best forProfessionals who record in-person as well as online meetings and want the option of EU data storage

100languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call5platforms9integrations2support channels+5 more

What makes up the score7.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.5

Where it works7.5

Pricing9.0

Privacy and trust7.0

Read the Bluedot review

Plaud85% published7.6/10$17.99Best forPeople who record in-person meetings, calls and conversations on the go and want AI summaries, using a Plaud recorder

112languages3meeting appsKeeps the meeting videoRecords in-person meetings5platforms8integrationsAPI3support channelsDoes not train AI on your dataHIPAA+5 more

What makes up the score7.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest5.5

Where it works9.0

Pricing9.0

Privacy and trust9.2

Read the Plaud review

Granola98% published7.4/10$14Best forPeople who want light meeting notes from a live transcript, with no audio or video ever stored

31languages5meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call4platforms15integrationsAPI+5 more

What makes up the score7.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest6.0

Where it works9.0

Pricing9.5

Privacy and trust6.2

Read the Granola review

Avoma84% published7.0/10$29Best forSales and revenue teams who want coaching insights, meeting video and clips, and are ready to pay from day one

70languages4meeting appsKeeps the meeting videoCuts and shares clipsTalk time and coaching insights3platforms15integrationsAPI3support channelsTells participants it is recording+5 more

What makes up the score7.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it captures8.0

Where it works8.0

Pricingweakest4.0

Privacy and trust7.2

Read the Avoma review

Jamie87% published6.8/10—Best forProfessionals who want private meeting notes with no recording kept, and storage and processing in Europe

80languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights5platforms13integrationsAPI2support channels+5 more

What makes up the score6.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest4.5

Where it works10.0

Pricing7.8

Privacy and trust7.0

Read the Jamie review

Krisp95% published6.8/10$16Best forTeams who want meeting video, clips and a live transcript, with unlimited AI notes from the first paid plan

17languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call4platforms15integrationsAPI+5 more

What makes up the score6.8

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.2

Where it works6.0

Pricing6.5

Privacy and trust7.2

Read the Krisp review

Otter.ai95% published6.5/10$16.99Best forIndividuals and small teams who want live transcripts and talk-time coaching on a free plan, and accept that recordings train its AI

6languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insightsLive transcript during the call5platforms15integrationsAPI+5 more

What makes up the score6.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest4.5

Where it works10.0

Pricing9.0

Privacy and trust3.8

Read the Otter.ai review

Sembly90% published6.5/10$17Best forTeams who want coaching insights and in-person capture with EU data hosting, and are happy to pay after a trial

45languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights1platform15integrations2support channelsDoes not train AI on your data: opt out+5 more

What makes up the score6.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest7.2

Where it works5.5

Pricing6.0

Privacy and trust6.8

Read the Sembly review

Tactiq90% published6.1/10$12Best forPeople who want a real-time transcript of their calls from a browser extension, with no AI training on their data

30languages3meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsLive transcript during the call2platforms15integrations3support channelsDoes not train AI on your data+5 more

What makes up the score6.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest3.0

Where it works6.5

Pricing8.8

Privacy and trust9.0

Read the Tactiq review

Supernormal79% published5.6/10—Best forTeams who want free meeting notes without a bot, captured in the browser and on the phone

7languages4meeting appsKeeps the meeting videoRecords in-person meetingsCuts and shares clipsTalk time and coaching insights3platforms5integrationsAPI2support channels+5 more

What makes up the score5.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it capturesweakest3.8

Where it works6.0

Pricing9.0

Privacy and trust4.8

Read the Supernormal review

9 AI work management tools ranked

Ranked by score · price shown: cheapest paid plan, monthly

★ Top AI work management toolof 9 AI work management tools

ClickUp$12 · 98% published

9.6/10

Teams who want docs, wikis, many views and time tracking in one tool, and are happy to pay for AI as an add-on

9viewsDocs and wikiTime trackingGoals and portfoliosForms that create workAsk AI about your whole workspaceAI writes in tasks and docsAI meeting notesSearches your other apps3support channelsGuests need no paid seatDoes not train AI on your data+2 more

What makes up the score9.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it manages10.0

Working with others9.0

Pricingweakest9.0

Privacy and trust10.0

Read the ClickUp review

Wrike100% published8.7/10$10Best forTeams who want AI writing on every paid plan, free viewer guests and time tracking with approvals

6viewsDocs and wikiTime trackingGoals and portfoliosForms that create workAsk AI about your whole workspaceAI writes in tasks and docsAI meeting notesSearches your other apps4support channels+4 more

What makes up the score8.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest7.5

Working with others10.0

Pricing8.8

Privacy and trust10.0

Read the Wrike review

Notion92% published8.3/10$12Best forTeams who keep docs, wikis and projects together and will move to the business tier for full AI

3viewsDocs and wikiForms that create workAsk AI about your whole workspaceAI writes in tasks and docsAI meeting notesSearches your other apps3support channelsGuests need no paid seatDoes not train AI on your data+4 more

What makes up the score8.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest7.5

Working with others9.0

Pricing7.8

Privacy and trust10.0

Read the Notion review

monday96% published8.1/10$12Best forTeams who want board-based projects with AI meeting notes and answers about their whole workspace built in

7viewsDocs and wikiTime trackingGoals and portfoliosForms that create workAsk AI about your whole workspaceAI writes in tasks and docsAI meeting notes3support channelsGuests need no paid seat+4 more

What makes up the score8.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it manages9.5

Working with othersweakest4.0

Pricing7.8

Privacy and trust10.0

Read the monday review

Miro92% published7.5/10$10Best forTeams who plan, map and write on one visual canvas, with AI agents on the board and no training on their data

5viewsDocs and wikiTime trackingGoals and portfoliosForms that create workAI writes in tasks and docsAI meeting notes3support channelsGuests need no paid seatDoes not train AI on your data+4 more

What makes up the score7.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest5.0

Working with others9.0

Pricing8.8

Privacy and trust10.0

Read the Miro review

Airtable68% published7.3/10$24Best forTeams that want to build their own workflow apps and trackers on top of a relational database without code.

6viewsForms that create workAsk AI about your whole workspaceAI writes in tasks and docs4support channelsDoes not train AI on your dataSOC 2GDPRDocs and wikiTime tracking+4 more

What makes up the score7.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest7.0

Working with others7.5

Pricing5.5

Privacy and trust10.0

Read the Airtable review

Asana73% published7.2/10$13.49Best forTeams that plan across many projects with goals, portfolios, timelines and intake forms

6viewsTime trackingGoals and portfoliosForms that create work2support channelsGuests need no paid seatSOC 2GDPRDocs and wikiAsk AI about your whole workspace+4 more

What makes up the score7.2

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest7.0

Working with others7.0

Pricing7.3

Privacy and trust8.0

Read the Asana review

TodoistLowest price100% published6.0/10$7Best forPeople and small teams who want a fast to-do list with AI task capture

3viewsDocs and wikiTime trackingGoals and portfoliosForms that create workAsk AI about your whole workspaceAI writes in tasks and docsAI meeting notesSearches your other apps2support channels+4 more

What makes up the score6.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesweakest1.5

Working with others7.0

Pricing10.0

Privacy and trust10.0

Read the Todoist review

Taskade69% published5.5/10$20Best forSmall teams who want to build apps, agents and automations from a prompt, on a plan that starts free

6viewsDocs and wikiForms that create work1support channelGuests need no paid seatSOC 2GDPRTime trackingGoals and portfoliosAsk AI about your whole workspace+4 more

What makes up the score5.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it managesnot published–

Working with others6.0

Pricing6.0

Privacy and trustweakest2.0

Read the Taskade review

9 AI calendar, email and memory apps ranked

Ranked by score · price shown: cheapest paid plan, monthly

★ Top AI calendar, email and memory appof 9 AI calendar, email and memory apps

Spark Mail$10 · 95% published

7.0/10

Individuals and teams who want a free email app with AI writing and bot-free meeting notes

3calendars3email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer4platforms15integrationsAPI+6 more

What makes up the score7.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest6.5

Where it works5.5

Pricing8.8

Privacy and trust7.3

Read the Spark Mail review

Reclaim96% published6.7/10$12Best forPeople on Google or Outlook calendars who want tasks and focus time planned for them, starting free

2calendars0email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer1platform+8 more

What makes up the score6.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest4.5

Where it works6.0

Pricing8.8

Privacy and trust10.0

Read the Reclaim review

Sunsama96% published6.7/10$22Best forProfessionals who want a calm daily plan that pulls tasks from their apps onto the calendar

3calendars2email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer5platforms+8 more

What makes up the score6.7

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest5.0

Where it works9.0

Pricing5.0

Privacy and trust10.0

Read the Sunsama review

Akiflow81% published6.5/10$34Best forBusy professionals who want every task and calendar in one inbox and time-blocked into their day

3calendars2email providersPlans your calendar for youBooking linksTask listSorts your inboxMeeting notesKeeps your data on your computer5platforms15integrations+8 more

What makes up the score6.5

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for you7.5

Where it works9.0

Pricing5.0

Privacy and trustnot published–

Read the Akiflow review

MemLowest price97% published6.3/10$9Best forPeople who want AI notes that capture meetings and follow up on tasks for them

2calendars0email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer4platforms+8 more

What makes up the score6.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest3.0

Where it works8.5

Pricing8.8

Privacy and trust8.2

Read the Mem review

Motion92% published6.3/10$29Best forBusy professionals who want their day planned around their tasks automatically, with meeting notes in the same app

3calendars0email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer4platforms+8 more

What makes up the score6.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest6.0

Where it works7.5

Pricing3.8

Privacy and trust8.8

Read the Motion review

Superhuman96% published6.0/10$30Best forTeams on Gmail or Outlook who want AI drafting, a split inbox and booking links from the first paid plan

2calendars2email providersPlans your calendar for youBooking linksDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer5platforms11integrations+8 more

What makes up the score6.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest5.5

Where it works7.0

Pricing5.0

Privacy and trust7.0

Read the Superhuman review

Shortwave79% published5.3/10$18Best forGmail users who want AI drafting, inbox sorting and search across their team's email, starting free

1calendar1email providerPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer5platforms+8 more

What makes up the score5.3

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest4.0

Where it works6.5

Pricing7.3

Privacy and trustnot published–

Read the Shortwave review

Pieces98% published5.0/10$18.99Best forDevelopers and knowledge workers who want a searchable memory of their work kept on their own computer

0calendars0email providersPlans your calendar for youBooking linksTask listDrafts email repliesSorts your inboxMeeting notesKeeps your data on your computer2platforms+8 more

What makes up the score5.0

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it runs for youweakest2.0

Where it works6.0

Pricing6.0

Privacy and trust9.5

Read the Pieces review

6 AI teacher platforms ranked

Ranked by score · price shown: cheapest paid teacher plan, monthly

★ Top AI teacher platformof 6 AI teacher platforms

Brisk TeachingFree · 96% publishedBest free plan

9.6/10

Teachers who want AI inside Google Docs, Slides and YouTube rather than a separate site.

30toolsQuizzesSlide decksLevels a text for different readersFeedback on student workRubricsBuilds material from a videoBuilds material from your own files5platforms4formatsStudents use the AI themselvesWorks inside Google Docs and other sites+9 more

What makes up the score9.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachersweakest9.5

In the classroom9.0

Pricing10.0

Student data and trust10.0

Read the Brisk Teaching review

MagicSchool98% published9.1/10$8.33Best forTeachers and districts that want one K-12 AI platform with teacher tools, student rooms and district controls.

80toolsQuizzesSlide decksLevels a text for different readersFeedback on student workRubricsBuilds material from a videoBuilds material from your own files5platforms2formats+11 more

What makes up the score9.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachers10.0

In the classroom9.0

Pricingweakest7.0

Student data and trust10.0

Read the MagicSchool review

Curipod74% published8.6/10FreeBest forELA, social studies and science teachers who want whole-class writing practice with instant AI feedback.

Slide decksLevels a text for different readersFeedback on student work2platforms1formatStudents use the AI themselvesStudents join without a paid seat2support channelsFERPACOPPA+11 more

What makes up the score8.6

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachersweakest8.0

In the classroom8.0

Pricing10.0

Student data and trust8.9

Read the Curipod review

Edcafe79% published8.1/10$7.99Best forTeachers who want quizzes, lesson plans and slides made quickly.

QuizzesSlide decksFeedback on student workBuilds material from a videoBuilds material from your own files3platforms1formatStudents use the AI themselvesStudents join without a paid seat1support channel+11 more

What makes up the score8.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachers8.8

In the classroom8.0

Pricingweakest7.0

Student data and trust8.2

Read the Edcafe review

Diffit81% published6.4/10$12.50Best forTeachers who need one text or topic levelled for ELL, special education and mixed-ability classes.

QuizzesSlide decksLevels a text for different readersFeedback on student workRubricsBuilds material from your own files1platform4formatsStudents use the AI themselvesWorks inside Google Docs and other sites+11 more

What makes up the score6.4

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachers7.6

In the classroomweakest4.0

Pricing5.5

Student data and trust7.7

Read the Diffit review

EduaideLowest price81% published6.1/10$4.17Best forTeachers who want low-cost lesson, worksheet and assessment generation built on their standards.

120toolsQuizzesSlide decksLevels a text for different readersFeedback on student workRubricsBuilds material from a videoBuilds material from your own files0platforms4formats+11 more

What makes up the score6.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it makes for teachers6.5

In the classroomweakest2.5

Pricing8.5

Student data and trustnot published–

Read the Eduaide review

2 AI data analysts ranked

Ranked by score · price shown: cheapest paid plan, monthly

Rows88% published9.1/10$8Best forTeams who want a spreadsheet that pulls live data from databases and ad platforms, with AI analysis in the grid

A spreadsheet you can editConnects to databasesReruns on a scheduleShares reportsMakes charts15integrationsAPITeam workspace4support channelsDoes not train AI on your data+4 more

What makes up the score9.1

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it does with your dataweakest8.5

Where it works10.0

Pricing8.8

Privacy and trust10.0

Read the Rows review

Julius AI89% published8.9/10$20Best forAnalysts who want answers from their databases and files with the code behind each result, rerun on a schedule

Shows the code behind each answerConnects to databasesReruns on a scheduleShares reportsMakes charts12integrationsAPITeam workspace3support channelsDoes not train AI on your data+4 more

What makes up the score8.9

Longer bar, heavier criterion. A hatched bar is one the vendor never published. A red one is a zero they did publish.

What it does with your data9.0

Where it works10.0

Pricingweakest7.3

Privacy and trust9.2

Read the Julius AI review

3 publish too little to rate

They are still compared and still count towards the averages. We publish no score, because too much of one would be our guess rather than their figures. Not publishing is not a mark against the product, but it is what you cannot find out.

Qwen64% publishedwon't publish Privacy and trust

Dia60% publishedwon't publish What it can do

DeepSeek49% publishedwon't publish What it can do

published yespublished nonot published, scored at the midpoint

AI assistants20AI meeting assistants20AI work management tools9AI calendar, email and memory apps9AI teacher platforms6AI data analysts2Withhold too much3

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Buying guide

How to choose an AI productivity tool

Productivity AI is five different kinds of tool, so name the job first, then check what the plan you will really use allows and where your notes and calls end up.

01
Name the job
Meeting assistants such as Fireflies or Granola take notes on your calls. Assistants such as ChatGPT, Claude or Perplexity answer questions and write. Work management tools such as ClickUp, Notion or Asana run a team’s projects. Reclaim and Motion plan your calendar, and Rows and Julius analyse your data.
02
Price the plan you will really use
Free plans usually cap something: transcription minutes on meeting tools, messages on assistants, members on work management tools. On team tools, check whether guests and clients need a paid seat, because on some they do after the first few.
03
Your calls and files are data
A meeting assistant records everyone on the call, so check how it asks for consent and how long recordings are kept. And read whether the vendor trains its models on your notes, files and recordings, because some do unless you switch it off.

Scoring

How we rate AI productivity tools

Every score on this page is out of 100 and worked out from what each vendor publishes, never from a demo or a sponsor. Each kind is scored on its own split of the points. Below: where the points go, every check behind them, and how the tools above did on each. Every rule, in full

AI assistantsAI meeting assistantsAI work management toolsAI calendar, email and memory appsAI teacher platformsAI data analysts

AI assistants: where the 100 points go

40What it can do 22Pricing 20Where it works 18Privacy and trust

40/ 100

Biggest share

What it can do

What it can do: making images, deep research reports, voice conversation, memory across chats and projects that keep files and chats together. Web search, file analysis, running code and agent tasks are on all of them, so they earn no points. How many models it offers is not scored: a reseller of other companies' models would win on quantity alone.

Deep research reports10 pts

AndiChatGPTClaudeCometFellouFeloGeminiGensparkKagiMammouthManusMeta AIMicrosoft CopilotMistralOpera NeonPerplexityPoeTextCortexTypingMind

Voice conversation8 pts

ChatGPTClaudeCometGeminiGensparkGrokMammouthMeta AIMicrosoft CopilotMistralPerplexityAndiKagiTypingMind

Remembers you across chats8 pts

ChatGPTClaudeCometFellouGeminiGensparkMeta AIMicrosoft CopilotMistralOpera NeonPerplexityPoeTextCortexTypingMindAndi

Projects that keep files and chats together8 pts

ChatGPTClaudeCometFeloGeminiGrokMammouthManusMicrosoft CopilotMistralOpera NeonPerplexityTypingMindAndiKagi

Makes images6 pts

ChatGPTCometFellouFeloGeminiGensparkGrokKagiMammouthManusMeta AIMicrosoft CopilotMistralOpera NeonPerplexityPoeTextCortexTypingMindAndiClaude

Highest here ChatGPT 10.0lowest Andi 2.5 out of 10

22/ 100

Pricing

What the cheapest paid plan costs each month, and whether that plan gives full use or a small allowance.

Cheapest paid plan, monthly15.4 pts

Andi$0ChatGPT$8Gemini$4.99Kagi$5Meta AI$7.99Poe$4.99Grok$10Microsoft Copilot$9.99Felo$14.99Mammouth$12Mistral$14.99Claude$20Comet$20Fellou$19Manus$20Opera Neon$19.9Perplexity$20Genspark$24.99TypingMind$99

Full use on the cheapest paid plan6.6 pts

ClaudeincludedCometincludedFeloincludedGrokincludedMammouthincludedManusincludedMeta AIincludedMistralincludedOpera NeonincludedPerplexityincludedPoeincludedTextCortexincludedChatGPTlimitedFelloulimitedGeminilimitedGensparklimitedKagilimitedMicrosoft CopilotlimitedTypingMindadd on

Highest here Poe 9.0lowest TypingMind 2.1 out of 10

20/ 100

Where it works

Where it runs and a team workspace.

Where it runs12 pts

ChatGPT5 platformsClaude5 platformsComet4 platformsGemini5 platformsGenspark5 platformsManus5 platformsMeta AI4 platformsMicrosoft Copilot5 platformsPerplexity5 platformsPoe5 platformsGrok3 platformsKagi3 platformsMistral3 platformsAndi1 platformFellou2 platformsFelo1 platformMammouth2 platformsOpera Neon2 platformsTextCortex2 platformsTypingMind1 platform

Team workspace8 pts

ChatGPTClaudeCometFeloGensparkGrokKagiMammouthManusMistralPerplexityPoeTextCortexTypingMindAndiGemini

Highest here ChatGPT 10.0lowest Andi 2.0 out of 10

18/ 100

Privacy and trust

Does it train AI on your chats, does it hold SOC 2 and state GDPR, and how many ways are there to reach support?

Does not train AI on your data8.1 pts

AndiKagiMammouthOpera NeonPoeTextCortexTypingMindChatGPTopt-out onlyClaudeopt-out onlyCometopt-out onlyFellouopt-out onlyGeminiopt-out onlyGensparkopt-out onlyGrokopt-out onlyMeta AIopt-out onlyMicrosoft Copilotopt-out onlyMistralopt-out onlyPerplexityopt-out only

Ways to reach support4.5 pts

Comet3 support channelsFelo3 support channelsGrok3 support channelsKagi3 support channelsMammouth3 support channelsMistral3 support channelsOpera Neon3 support channelsPerplexity4 support channelsTextCortex4 support channelsAndi2 support channelsChatGPT2 support channelsClaude2 support channelsGemini2 support channelsManus2 support channelsMicrosoft Copilot2 support channelsPoe2 support channelsTypingMind2 support channelsFellou1 support channelGenspark1 support channelMeta AI1 support channel

SOC 22.7 pts

ChatGPTClaudeCometGensparkGrokManusMistralPerplexityTextCortexTypingMindFellouFeloKagiOpera Neon

GDPR2.7 pts

ChatGPTClaudeCometFellouGeminiGrokKagiMammouthManusMistralOpera NeonPerplexityTextCortexTypingMindAndiFelo

Highest here TextCortex 10.0lowest Fellou 4.2 out of 10

AI meeting assistants: where the 100 points go

40What it captures 22Pricing 20Where it works 18Privacy and trust

40/ 100

Biggest share

What it captures

What it captures: how many languages it transcribes, how many meeting apps it records, whether it keeps the video, records in-person meetings, cuts clips, reports talk time and coaching insights, and shows a live transcript. All of them search across your past meetings, sync to a CRM and hold SOC 2, so those earn no points.

Languages it transcribes8 pts

Avoma70 languagesBluedot100 languagesCircleback100 languagesFellow.ai99 languagesFireflies.ai100 languagesGrain130 languagesJamie80 languagesMeetGeek100 languagesPlaud112 languagesFathom38 languagesGranola31 languagesNotta58 languagesSembly45 languagesKrisp17 languagesRead AI16 languagesTactiq30 languagestl;dv30 languagesOtter.ai6 languagesSupernormal7 languages

Meeting apps it records8 pts

Circleback6 meeting appsGrain5 meeting appsGranola5 meeting appsMeetGeek5 meeting appsNotta5 meeting appsAvoma4 meeting appsClaap4 meeting appsFellow.ai4 meeting appsFireflies.ai4 meeting appsKrisp4 meeting appsSembly4 meeting appsSupernormal4 meeting appstl;dv4 meeting appsBluedot3 meeting appsFathom3 meeting appsJamie3 meeting appsOtter.ai3 meeting appsPlaud3 meeting appsRead AI3 meeting appsTactiq3 meeting apps

Keeps the meeting video6 pts

AvomaBluedotCirclebackClaapFathomFellow.aiFireflies.aiGrainKrispMeetGeekNottaRead AISemblytl;dvGranolaJamieOtter.aiPlaudSupernormalTactiq

Records in-person meetings6 pts

BluedotCirclebackClaapFathomFellow.aiFireflies.aiGrainGranolaJamieKrispMeetGeekNottaOtter.aiPlaudRead AISemblySupernormaltl;dvTactiq

Cuts and shares clips4 pts

AvomaBluedotCirclebackClaapFathomFireflies.aiGrainKrispMeetGeekRead AItl;dvFellow.aiGranolaJamieOtter.aiSemblySupernormalTactiq

Talk time and coaching insights4 pts

AvomaBluedotClaapFathomFireflies.aiGrainMeetGeekOtter.aiRead AISemblytl;dvCirclebackGranolaJamieKrispSupernormal

Live transcript during the call4 pts

FathomFireflies.aiGrainGranolaKrispMeetGeekNottaOtter.aiRead AITactiqBluedot

Highest here MeetGeek 10.0lowest Tactiq 3.0 out of 10

22/ 100

Pricing

What the cheapest paid plan costs each month, whether there is a free plan, and whether that cheapest plan includes the AI in full, in a small allowance or as a paid add-on.

Cheapest paid plan, monthly8.8 pts

Fellow.ai$11Tactiq$12Granola$14Krisp$16MeetGeek$15.99Notta$13.49Bluedot$18Circleback$18Fireflies.ai$18Otter.ai$16.99Plaud$17.99Sembly$17Fathom$19Grain$19Read AI$19.75Avoma$29tl;dv$29

Free plan6.6 pts

BluedotCirclebackClaapFathomFellow.aiFireflies.aiGrainGranolaJamieMeetGeekNottaOtter.aiPlaudRead AISupernormalTactiqtl;dvAvomaKrispSembly

AI on the cheapest paid plan6.6 pts

AvomaincludedBluedotincludedCirclebackincludedFathomincludedGrainincludedGranolaincludedKrispincludedOtter.aiincludedPlaudincludedRead AIincludedSemblyincludedSupernormalincludedtl;dvincludedClaaplimitedFellow.ailimitedFireflies.ailimitedJamielimitedMeetGeeklimitedNottalimitedTactiqlimited

Highest here Granola 9.5lowest Avoma 4.0 out of 10

20/ 100

Where it works

Where it runs, an API, and the apps it connects to.

Where it runs8 pts

Bluedot5 platformsCircleback5 platformsClaap5 platformsFellow.ai5 platformsFireflies.ai5 platformsJamie5 platformsMeetGeek5 platformsNotta5 platformsOtter.ai5 platformsPlaud5 platformsRead AI5 platformstl;dv5 platformsFathom4 platformsGranola4 platformsKrisp4 platformsAvoma3 platformsGrain3 platformsSupernormal3 platformsTactiq2 platformsSembly1 platform

API6 pts

AvomaCirclebackClaapFathomFellow.aiFireflies.aiGrainGranolaJamieMeetGeekOtter.aiPlaudRead AISupernormaltl;dvKrisp

Apps it connects to6 pts

Avoma15 integrationsCircleback15 integrationsClaap15 integrationsFathom11 integrationsFellow.ai15 integrationsFireflies.ai15 integrationsGrain13 integrationsGranola15 integrationsJamie13 integrationsKrisp15 integrationsMeetGeek15 integrationsNotta14 integrationsOtter.ai15 integrationsRead AI16 integrationsSembly15 integrationsTactiq15 integrationstl;dv15 integrationsBluedot9 integrationsPlaud8 integrationsSupernormal5 integrations

Highest here MeetGeek 10.0lowest Sembly 5.5 out of 10

18/ 100

Privacy and trust

Does it train AI on your meetings, does it tell participants it is recording, does it offer HIPAA and keep data in the EU, and how many ways are there to reach support?

Does not train AI on your data6.3 pts

BluedotCirclebackClaapFellow.aiFireflies.aiJamieKrispPlaudRead AITactiqtl;dvFathomopt-out onlyGranolaopt-out onlySemblyopt-out onlyOtter.ai

Ways to reach support4.5 pts

Avoma3 support channelsFellow.ai3 support channelsFireflies.ai3 support channelsMeetGeek4 support channelsPlaud3 support channelsTactiq3 support channelstl;dv3 support channelsBluedot2 support channelsCircleback2 support channelsClaap2 support channelsFathom2 support channelsGrain2 support channelsGranola2 support channelsJamie2 support channelsKrisp2 support channelsNotta2 support channelsOtter.ai2 support channelsSembly2 support channelsSupernormal2 support channelsRead AI1 support channel

Tells participants it is recording2.7 pts

AvomaBluedotFathomFellow.aiFireflies.aiGrainGranolaJamieMeetGeekRead AISemblyTactiqtl;dvClaapSupernormal

HIPAA2.7 pts

AvomaCirclebackFathomFellow.aiFireflies.aiGranolaKrispMeetGeekOtter.aiPlaudRead AISemblySupernormalTactiqBluedotClaapJamietl;dv

Data can stay in the EU1.8 pts

BluedotClaapJamieMeetGeekPlaudSemblytl;dvAvomaCirclebackGrainTactiq

Highest here Fireflies.ai 9.5lowest Otter.ai 3.8 out of 10

AI work management tools: where the 100 points go

40What it manages 22Pricing 20Working with others 18Privacy and trust

40/ 100

Biggest share

What it manages

What it manages: how many ways to view work, docs, time tracking, goals, forms, and the AI: asking about your whole workspace, writing in tasks and docs, meeting notes and searching your other apps. All of them have AI agents, automations and an API, so those earn no points.

Ways to view work8 pts

ClickUp9 viewsmonday7 viewsAirtable6 viewsAsana6 viewsTaskade6 viewsWrike6 viewsMiro5 viewsNotion3 viewsTodoist3 views

Docs and wiki4 pts

ClickUpMiromondayNotionTaskadeWrikeTodoist

Time tracking4 pts

AsanaClickUpmondayWrikeMiroTodoist

Goals and portfolios4 pts

AsanaClickUpMiromondayWrikeTodoist

Forms that create work4 pts

AirtableAsanaClickUpmondayNotionTaskadeWrikeMiroTodoist

Ask AI about your whole workspace4 pts

AirtableClickUpmondayNotionWrikeTodoist

AI writes in tasks and docs4 pts

AirtableClickUpMiromondayNotionTodoistWrike

AI meeting notes4 pts

ClickUpmondayNotionMiroTodoistWrike

Searches your other apps4 pts

ClickUpNotionTodoistWrike

Highest here ClickUp 10.0lowest Todoist 1.5 out of 10

22/ 100

Pricing

What the cheapest paid plan costs each month, whether that plan includes the AI, limits it or sells it as an add-on, and a free trial of a paid plan.

Cheapest paid plan, monthly13.2 pts

Miro$10Todoist$7Wrike$10ClickUp$12monday$12Notion$12Asana$13.49Taskade$20Airtable$24

AI on the cheapest paid plan6.6 pts

AirtableincludedClickUpincludedTaskadeincludedTodoistincludedAsanalimitedMirolimitedmondaylimitedNotionlimitedWrikelimited

Free trial of a paid plan2.2 pts

Asana30 daysMiro14 daysmonday14 daysNotion30 daysTodoist7 daysWrike14 daysTaskade0 days

Highest here Todoist 10.0lowest Airtable 5.5 out of 10

20/ 100

Working with others

Whether guests need a paid seat, and how many ways there are to reach support.

Guests need no paid seat10 pts

AsanaClickUpMiroNotionTaskadeTodoistWrikemonday

Ways to reach support10 pts

Airtable4 support channelsWrike4 support channelsClickUp3 support channelsMiro3 support channelsmonday3 support channelsNotion3 support channelsAsana2 support channelsTodoist2 support channelsTaskade1 support channel

Highest here Wrike 10.0lowest monday 4.0 out of 10

18/ 100

Privacy and trust

Does it train AI on your work, does it hold SOC 2 and state GDPR?

Does not train AI on your data7.2 pts

AirtableClickUpMiromondayNotionTodoistWrike

SOC 25.4 pts

AirtableAsanaClickUpMiromondayNotionTodoistWrikeTaskade

GDPR5.4 pts

AirtableAsanaClickUpMiromondayNotionTodoistWrikeTaskade

Highest here ClickUp 10.0lowest Taskade 2.0 out of 10

AI calendar, email and memory apps: where the 100 points go

40What it runs for you 22Pricing 20Where it works 18Privacy and trust

40/ 100

Biggest share

What it runs for you

What it runs for you: planning your calendar, how many calendars and email accounts it connects, booking links, a task list, drafting replies, sorting your inbox, meeting notes, and keeping your data on your own computer.

Plans your calendar for you6 pts

AkiflowMotionReclaimSunsamaMemPiecesShortwaveSpark MailSuperhuman

Calendars it connects6 pts

Akiflow3 calendarsMotion3 calendarsSpark Mail3 calendarsSunsama3 calendarsMem2 calendarsReclaim2 calendarsSuperhuman2 calendarsShortwave1 calendarPieces0 calendars

Booking links4 pts

AkiflowMotionReclaimSuperhumanMemPiecesShortwaveSpark MailSunsama

Task list4 pts

AkiflowMemMotionReclaimShortwaveSunsamaPiecesSpark Mail

Email accounts it works with4 pts

Akiflow2 email providersSpark Mail3 email providersSunsama2 email providersSuperhuman2 email providersShortwave1 email providerMem0 email providersMotion0 email providersPieces0 email providersReclaim0 email providers

Drafts email replies4 pts

ShortwaveSpark MailSuperhumanMemMotionPiecesReclaimSunsama

Sorts your inbox4 pts

ShortwaveSpark MailSuperhumanAkiflowMemMotionPiecesReclaimSunsama

Meeting notes4 pts

AkiflowMemMotionPiecesSpark MailReclaimShortwaveSunsamaSuperhuman

Keeps your data on your computer4 pts

PiecesSpark MailAkiflowMemMotionReclaimShortwaveSunsamaSuperhuman

Highest here Akiflow 7.5lowest Pieces 2.0 out of 10

22/ 100

Pricing

What the cheapest paid plan costs each month, whether there is a free plan, and whether that plan includes the AI in full.

Cheapest paid plan, monthly11 pts

Mem$9Reclaim$12Spark Mail$10Shortwave$18Pieces$18.99Akiflow$34Motion$29Sunsama$22Superhuman$30

AI on the cheapest paid plan6.6 pts

AkiflowincludedPiecesincludedSunsamaincludedSuperhumanincludedMemlimitedMotionlimitedReclaimlimitedShortwavelimitedSpark Maillimited

Free plan4.4 pts

MemReclaimShortwaveSpark MailAkiflowMotionPiecesSunsamaSuperhuman

Highest here Spark Mail 8.8lowest Motion 3.8 out of 10

20/ 100

Where it works

Where it runs, an API, whether other AI tools can reach your data in it, and the apps it connects to.

Where it runs8 pts

Akiflow5 platformsShortwave5 platformsSunsama5 platformsSuperhuman5 platformsMem4 platformsMotion4 platformsSpark Mail4 platformsPieces2 platformsReclaim1 platform

API4 pts

MemMotionPiecesSpark MailSuperhuman

Other AI tools can reach your data in it4 pts

AkiflowMemPiecesReclaimSunsamaSuperhumanSpark Mail

Apps it connects to4 pts

Akiflow15 integrationsPieces15 integrationsReclaim15 integrationsSpark Mail15 integrationsSunsama15 integrationsMem10 integrationsMotion10 integrationsSuperhuman11 integrationsShortwave9 integrations

Highest here Sunsama 9.0lowest Spark Mail 5.5 out of 10

18/ 100

Privacy and trust

Does it train AI on your data, does it hold SOC 2, state GDPR and offer single sign-on, and how many ways are there to reach support?

Does not train AI on your data6.3 pts

MemMotionPiecesReclaimSpark MailSunsamaSuperhumanopt-out only

SOC 23.6 pts

MemMotionPiecesReclaimSunsamaSuperhumanAkiflow

Ways to reach support3.6 pts

Mem3 support channelsMotion3 support channelsPieces3 support channelsReclaim3 support channelsSunsama4 support channelsShortwave2 support channelsSpark Mail2 support channelsSuperhuman2 support channelsAkiflow1 support channel

GDPR2.7 pts

PiecesReclaimSpark MailSunsamaSuperhuman

Single sign-on1.8 pts

ReclaimSunsamaSuperhumanMemShortwave

Highest here Reclaim 10.0lowest Akiflow 3.4 out of 10

AI teacher platforms: where the 100 points go

40What it makes for teachers 22Pricing 20In the classroom 18Student data and trust

40/ 100

Biggest share

What it makes for teachers

What it makes for teachers (all six make lesson plans, so that earns no points): quizzes, slides, texts levelled for different readers, feedback on student work, rubrics, material built from a video or your own files, and how many teacher tools it has.

Feedback on student work8 pts

Brisk TeachingCuripodEdcafeMagicSchoolDiffitEduaide

Quizzes6 pts

Brisk TeachingDiffitEdcafeEduaideMagicSchool

Slide decks6 pts

Brisk TeachingCuripodDiffitEdcafeMagicSchoolEduaide

Levels a text for different readers6 pts

Brisk TeachingCuripodDiffitEduaideMagicSchool

Rubrics4 pts

Brisk TeachingDiffitEduaideMagicSchool

Number of teacher tools4 pts

Eduaide120 toolsMagicSchool80 toolsBrisk Teaching30 tools

Builds material from a video3 pts

Brisk TeachingEdcafeEduaideMagicSchool

Builds material from your own files3 pts

Brisk TeachingDiffitEdcafeEduaideMagicSchool

Highest here MagicSchool 10.0lowest Eduaide 6.5 out of 10

22/ 100

Pricing

What the cheapest paid teacher plan costs each month; free for teachers scores highest. All six have a free plan and a school plan, so those earn no points.

Cheapest paid teacher plan, monthly22 pts

Brisk Teaching$0Curipod$0Eduaide$4.17Edcafe$7.99MagicSchool$8.33Diffit$12.5

Highest here Brisk Teaching 10.0lowest Diffit 5.5 out of 10

20/ 100

In the classroom

Whether students use the AI themselves and join without a paid seat, the learning platforms it connects to (Google Classroom, Canvas and others), a browser extension that works inside Google Docs, and export formats.

Students use the AI themselves6 pts

Brisk TeachingCuripodEdcafeMagicSchoolDiffitEduaide

Learning platforms it connects to6 pts

Brisk Teaching5 platformsMagicSchool5 platformsCuripod2 platformsEdcafe3 platformsDiffit1 platformEduaide0 platforms

Students join without a paid seat4 pts

CuripodEdcafeMagicSchool

Works inside Google Docs and other sites2 pts

Brisk TeachingDiffit

Export formats2 pts

Brisk Teaching4 formatsDiffit4 formatsEduaide4 formatsCuripod1 formatEdcafe1 formatMagicSchool2 formats

Highest here Brisk Teaching 9.0lowest Eduaide 2.5 out of 10

18/ 100

Student data and trust

What a school checks first: FERPA, COPPA, a student privacy pledge or seal, data privacy agreements with schools, SOC 2, GDPR, whether teacher or student content trains its AI, and how many ways there are to reach support.

FERPA3.6 pts

Brisk TeachingCuripodDiffitEdcafeMagicSchool

COPPA3.6 pts

Brisk TeachingCuripodDiffitEdcafeMagicSchool

Does not train AI on teacher or student content3.6 pts

Brisk TeachingCuripodEduaideMagicSchool

Student privacy pledge or seal1.8 pts

Brisk TeachingMagicSchool

Signs data privacy agreements with schools1.8 pts

Brisk TeachingCuripodDiffitEdcafeMagicSchool

SOC 21.8 pts

Brisk TeachingEdcafeMagicSchool

GDPR0.9 pts

Brisk TeachingCuripodEdcafeEduaideMagicSchool

Ways to reach support0.9 pts

Brisk Teaching3 support channelsEduaide3 support channelsMagicSchool3 support channelsCuripod2 support channelsDiffit2 support channelsEdcafe1 support channel

Highest here Brisk Teaching 10.0lowest Eduaide 6.5 out of 10

AI data analysts: where the 100 points go

40What it does with your data 22Pricing 20Where it works 18Privacy and trust

40/ 100

Biggest share

What it does with your data

What it does with your data: showing the code behind each answer, a spreadsheet you can edit, connecting to databases, rerunning on a schedule, sharing reports and making charts.

Shows the code behind each answer12 pts

Julius AI

A spreadsheet you can edit8 pts

Rows

Connects to databases8 pts

Julius AIRows

Reruns on a schedule4 pts

Julius AIRows

Shares reports4 pts

Julius AIRows

Makes charts4 pts

Julius AIRows

Highest here Julius AI 9.0lowest Rows 8.5 out of 10

22/ 100

Pricing

What the cheapest paid plan costs each month, whether there is a free plan, and whether that plan includes the AI in full.

Cheapest paid plan, monthly11 pts

Rows$8Julius AI$20

AI on the cheapest paid plan6.6 pts

Julius AIlimitedRowslimited

Free plan4.4 pts

Julius AIRows

Highest here Rows 8.8lowest Julius AI 7.3 out of 10

20/ 100

Where it works

The apps it connects to, an API and a team workspace.

Apps it connects to8 pts

Julius AI12 integrationsRows15 integrations

API6 pts

Julius AIRows

Team workspace6 pts

Julius AIRows

18/ 100

Privacy and trust

Does it train AI on your data, does it hold SOC 2, state GDPR and offer single sign-on, and how many ways are there to reach support?

Does not train AI on your data6.3 pts

Julius AIRows

SOC 23.6 pts

Julius AIRows

Ways to reach support3.6 pts

Julius AI3 support channelsRows4 support channels

GDPR2.7 pts

Rows

Single sign-on1.8 pts

Julius AIRows

Highest here Rows 10.0lowest Julius AI 9.2 out of 10

✓ full points◐ some✕ none

AI Productivity guides

Narrower picks from the same 76 tools, for a specific budget or job.

Best Free AI Productivity Tools

The best AI Productivity tools with a genuinely free plan, not a trial that expires. Ranked by our review scores, with what each free tier actually gives you before you hit its ceiling.

Best AI Productivity Tools Under $10/mo

Capable AI Productivity tools that start under $10 a month, the affordable entry points when a free plan isn't enough but a serious subscription is overkill. Ranked by review score.

Best AI Productivity Tools Under $30/mo

The sweet-spot tier: AI Productivity tools starting under $30 a month, where most pro features unlock. These are the plans freelancers and small teams actually pay for, ranked by review score.

AI Productivity head-to-head

All comparisons →

The matchups readers in this category weigh most often, lined up row by row.

ChatGPT vs monday ChatGPT vs Claude ChatGPT vs Gemini Circleback vs tl;dv Claude vs Gemini Claude vs Perplexity Circleback vs Fireflies.ai Otter.ai vs Read AI Sembly vs Tactiq MeetGeek vs Otter.ai Shortwave vs Superhuman Motion vs Reclaim

All 19 AI Productivity matchups

Frequently asked

What is the best AI productivity tool?

It depends on the kind you need: our top AI assistant is ChatGPT, our top AI meeting assistant is MeetGeek, our top AI work management tool is ClickUp, our top AI calendar, email and memory app is Spark Mail and our top AI teacher platform is Brisk Teaching. Each has the highest Spec Score of its kind.

Is there a free AI productivity tool?

Yes, Airtable, Andi, Asana and 59 more offer a free plan. Check each tool's page for what's included.

How do you rate AI productivity tools?

Each kind is scored out of 100 on its own criteria, all worked out from what the vendor publishes. AI assistants: what it can do 40, pricing 22, where it works 20, privacy and trust 18. AI meeting assistants: what it captures 40, pricing 22, where it works 20, privacy and trust 18. AI work management tools: what it manages 40, pricing 22, working with others 20, privacy and trust 18. The other kinds are set out under How we rate them.

How much does an AI productivity tool cost?

Paid plans start from about $4.17 to $149/mo across the tools we track, depending on features and usage.

20 AI assistants ranked

20 AI meeting assistants ranked

9 AI work management tools ranked

9 AI calendar, email and memory apps ranked

6 AI teacher platforms ranked

2 AI data analysts ranked

3 publish too little to rate

ClickUp

Brisk Teaching

MeetGeek

Rows

Fireflies.ai

MagicSchool

Julius AI

ChatGPT

Wrike

Perplexity

Comet

Circleback

Curipod

Fellow.ai

Mistral

Poe

Grain

Notion

Read AI

tl;dv

monday

Edcafe

Microsoft Copilot

Fathom

Claap

Grok

Mammouth

Gemini

TextCortex

Meta AI

Claude

Notta

Qwen

Bluedot

Manus

Plaud

Miro

Granola

Airtable

Asana

Genspark

Opera Neon

Avoma

Spark Mail

Jamie

Krisp

Felo

Kagi

Reclaim

Sunsama

Sembly

Otter.ai

Akiflow

Diffit

TypingMind

Motion

Mem

Tactiq

Eduaide

Superhuman

Todoist

Fellou

Supernormal

Taskade

DeepSeek

Dia

Shortwave

Pieces

Andi

Glean

Beautiful AI

Guidde

Durable