Notion is a workspace for docs, wikis and project databases, with its full AI, including an agent, meeting notes and cross-app search, included only from the Business plan. Free and Plus give that AI a limited trial instead of full access. What decides whether it suits you is whether your team needs that AI now or can wait to upgrade.
What is Notion?
Notion is a workspace platform headquartered in San Francisco, United States. It runs on the web, on desktop apps for Windows and Mac, and on mobile apps for iOS and Android, syncing to a Notion account in the cloud.
Managing work in Notion
Notion's project databases can be viewed as boards, timelines and calendars. Docs and wikis are included in the workspace at no extra cost. Forms range from basic forms on the Free plan to custom forms with conditional logic on Plus and Business. Automations are limited to buttons on Free, with custom database automations from Plus up.
Notion's full AI, with Notion Agent, AI Meeting Notes and Enterprise Search among its core features, is included only from the Business plan. Free and Plus workspaces get a limited amount of trial usage of Notion AI instead of full access. Notion Agent can be chatted with to take on entire tasks, using context from the workspace and connected apps to create and edit pages and databases, and Custom Agents automate recurring work such as answering questions on Slack, routing tasks and sharing project updates. Enterprise Search answers questions by searching Slack messages, files and PDFs in Google Drive, Jira tickets, and GitHub issues and pull requests, plus other connected apps. AI Meeting Notes are part of the same Business-plan AI; Free and Plus again get limited trial usage. AI blocks draft text directly inside pages, Autofill auto-populates database properties, and AI can write formulas for workflows and automations.
Working with other people
Teamspaces, open, closed or private, with permission groups, organize who sees what. Guests never require a paid seat on any plan, though the external guest limit is 10 on Free and Plus and unlimited on Business. Notion integrates with Slack, Google Drive, GitHub, Figma, Microsoft Teams, Jira, Linear, SharePoint and OneDrive, and offers a public REST API and a remote MCP server that AI clients can connect to after authorizing with OAuth.
Notion pricing: what each plan gives
The Free plan costs nothing, with unlimited pages and blocks for individuals (limited for 2 or more members), file uploads up to 5 MB, 7 days of page history, a 10-person external guest limit, and a limited trial of Notion AI. There is no free trial of a paid plan.
Plus costs $12 per member per month ($10 per member per month billed yearly) and adds custom database automations and custom forms, with the same limited trial of Notion AI as Free. Business costs $24 per member per month ($20 per member per month billed yearly) and is where Notion AI becomes fully included, with Notion Agent, Custom Agents, AI Meeting Notes and Enterprise Search, plus an unlimited external guest count and SAML single sign-on.
Privacy and security
By default, "Notion and its AI Subprocessors do not use Customer Data to train any models." It is SOC 2 Type 2 audited and GDPR compliant, and SAML single sign-on is available on the Business plan. Support runs through live chat, a community and a help center.
Who Notion suits
Notion suits teams that want docs, wikis and project databases in one workspace and are prepared to reach the Business plan for the full AI agent, meeting notes and cross-app search. It also suits teams that need an unlimited number of external guests and SAML single sign-on, both of which arrive at that same plan.
It suits less well teams that want a capable AI assistant on the cheapest paid plan, since Plus only carries a limited trial of Notion AI rather than full access, and teams for whom a 5 MB per-file upload limit on Free is too small.
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Frequently Asked Questions
How much does Notion cost?
There is a free plan with a limited trial of Notion AI. Paid plans start at Plus for $12 per member per month ($10 billed yearly) and Business for $24 per member per month ($20 billed yearly).
Which plan includes Notion's full AI?
Notion Agent, Custom Agents, AI Meeting Notes and Enterprise Search are included only from the Business plan. Free and Plus workspaces get a limited amount of trial usage of Notion AI instead.
Can Notion search across other apps like Slack and Google Drive?
Yes, on the Business plan. Enterprise Search answers questions by searching Slack messages, files and PDFs in Google Drive, Jira tickets, GitHub issues and pull requests, and other connected apps.
Does Notion train on my data?
By default, "Notion and its AI Subprocessors do not use Customer Data to train any models."
