Head-to-head · facts checked 26 Sept 2026
Asana vs Fathom
Asana uniquely has 9 features · Fathom uniquely has 9 features.
From
$13.49/mo (Starter)
Free plan
Yes
From
$19/mo (Team)
Free plan
Yes
The verdict
Asana or Fathom?
Section 01
Pricing, plan by plan
Every plan each vendor publishes, monthly and yearly where both are offered.
Asana
Free
Free
2 users, unlimited tasks and projects, 100 MB files
Personal
Free
Up to 2 users, unlimited tasks/projects, list/board/calendar views, 100MB file limit
Starter
$13.49/mo · $131.88/yr
No user seat limits, Timeline/Gantt views, unlimited automations, forms, custom fields, AI Studio Basic w/50K credits/mo
Advanced
$30.49/mo · $299.88/yr
Unlimited portfolios, goals, workload, approvals/proofing, Salesforce/Tableau/Power BI, AI Studio Basic w/75K credits/mo
Enterprise+
Contact sales
Advanced security, compliance, SIEM integrations, data residency, audit logs, managed workspaces
Fathom
Free (Individual)
Free
Unlimited recordings, transcriptions, instant AI summaries, clips, playlists, search; bot-free (beta) or bot capture
Premium (Individual)
$20/mo · $192/yr
Everything in Free plus advanced call summaries, AI-generated action items, conversational meeting assistant, custom meeting bot
Team
$19/mo per user · $180/yr per user
Everything in Premium plus global search across calls, playlists of highlights for all team meetings, collaboration via comments, folders, keyword alerts; 2 user min
Business
$34/mo per user · $25/mo per user billed yearly
Everything in Team plus CRM field sync, Deal View, coaching metrics, AI scorecards, advanced and custom call summaries; 2 user min
Enterprise
Custom
Everything in Business plus Launch Assist onboarding, org-wide security controls, SSO & SCIM, custom data retention, dedicated success manager & priority support SLAs
Section 02
Pros and cons
From each tool's full review, written from the same checked facts.
Asana
Pros
- Asana's free Personal plan allows unlimited tasks and projects with unlimited storage (100MB per file) for up to 2 users.
- Unlimited free guest seats let clients and contractors collaborate from the Starter plan without adding to the license count.
- AI Teammates includes more than 30 prebuilt agents for marketing, operations and IT, plus industry-specific ones.
- Asana is SOC 2 Type 2 certified.
Cons
- The Starter plan's AI allowance is capped at 5 requests per user a month, up to 50 per account.
- Unlimited portfolios and Goals are only available from the Advanced plan.
- Native time tracking is only on the Advanced plan; Free and Starter track time only through third-party integrations.
Fathom
Pros
- The free plan includes unlimited recordings and transcriptions, plus clips, playlists and search across calls, at no cost.
- A beta bot-free recording mode on Mac works alongside the standard bot that joins Zoom, Google Meet and Microsoft Teams.
- Third-party AI providers are not permitted to train on your data, and in-house model training can be opted out of in account settings.
- Advanced call summaries, action items and a custom meeting bot are included on the cheapest paid plan rather than sold as an add-on.
Cons
- In-person meetings are not captured; only Zoom, Google Meet and Microsoft Teams calls are recorded.
- Fathom trains its own models on de-identified meeting data unless you opt out in account settings.
- Coaching metrics and AI scorecards are on the Business plan only, which needs at least two users.
Side by side
| Company | ||
| Founded | 2008 | 2020 |
| HQ | San Francisco, USA | San Francisco, USA |
| AI model | Proprietary | Proprietary (with ChatGPT & Claude integrations) |
| User base | 150,000+ organizations including 85% of Fortune 100 | 300K+ companies |
| Platforms | Web, Windows, Mac, iOS, Android | Web, Windows, Mac |
| Languages | 25+ | 25+ |
| Pricing | ||
| Pricing model | Freemium | Freemium |
| Free plan | Yes | Yes |
| Free trial | No | Yes |
| Starting price | $13.49/mo (Starter) | $19/mo (Team) |
| Enterprise | Contact sales | Custom |
| Refund policy | — | 90 day guarantee |
| All plans | Free — Free Personal — Free Starter — $13.49/mo Advanced — $30.49/mo Enterprise+ — Contact sales | Free (Individual) — Free Premium (Individual) — $20/mo Team — $19/mo per user Business — $34/mo per user Enterprise — Custom |
| Positioning | ||
| Best for | Teams that plan across many projects with goals, portfolios, timelines and intake forms | Individuals and sales teams who want free video notes with a live transcript and clips, and coaching metrics on paid plans |
| Differentiator | Pre-built AI Teammates (20+) including Launch Planner, Workflow Optimizer, Compliance Specialist, Status Reporter, and Data Quality Manager | Bot-free capture option (in beta), conversational meeting assistant, and 90-day guarantee across all plans |
| Competitors | Monday.com, Notion, ClickUp, Jira, Smartsheet | Fireflies.ai, Otter.ai, Gong, Granola, tl;dv |
| Features | ||
| AI Call Summaries | — | ✓ |
| AI Generated Action Items | — | ✓ |
| Approvals and Proofing | ✓ | — |
| Conversational Meeting Assistant | — | ✓ |
| Custom Meeting Bot | — | ✓ |
| Global Search Across Calls | — | ✓ |
| Goals Tracking | ✓ | — |
| Saml Authentication | ✓ | — |
| Salesforce/Tableau/Power Bi Support | ✓ | — |
| Timeline and Gantt Views | ✓ | — |
| Unlimited Recordings | — | ✓ |
| Workload Management | ✓ | — |
| AI Assistant | ✓ | ✓ |
| Browser Extension | ✓ | ✓ |
| Calendar Integration | ✓ | ✓ |
| Document Creation | ✓ | ✓ |
| Email Management | — | ✓ |
| Meeting Summary | — | ✓ |
| Mobile App | ✓ | — |
| Note Taking | ✓ | ✓ |
| Presentation Builder | — | ✕ |
| Project Management | ✓ | ✓ |
| Research Assistant | — | ✓ |
| Spreadsheet AI | ✓ | ✕ |
| Task Automation | ✓ | ✓ |
| Team Collaboration | ✓ | ✓ |
| Integrations | ||
| API Access | ✓ | ✓ |
| Browser Extension | ✓ | ✓ |
| Google Calendar | ✓ | ✓ |
| Google Drive | ✓ | — |
| Key Integrations | Slack, Google Drive, Google Calendar, Microsoft 365, Zoom, Salesforce, Tableau, Power BI, Zapier, Jira, GitHub, Dropbox, Adobe Creative Cloud | Zoom, Google Meet, Microsoft Teams, Slack, Salesforce, HubSpot, Asana, Notion, Zapier, Make, ChatGPT, Claude, Public API & MCP |
| Microsoft 365 | ✓ | ✓ |
| Slack Integration | ✓ | ✓ |
| Zapier | ✓ | ✓ |
Section 03
Asana vs Fathom: common questions
Is Asana or Fathom cheaper?
Asana's cheapest paid plan is $13.49/mo (Starter) and Fathom's is $19/mo (Team). Compare what each plan includes below before going on price alone.
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