Head-to-head · facts checked 22 Sept 2026
Circleback vs monday
Circleback uniquely has 11 features · monday uniquely has 8 features.
From
$18/mo (Pro)
Free plan
Yes
From
$12/seat/mo (Basic)
Free plan
Yes
The verdict
Circleback or monday?
Section 01
Pricing, plan by plan
Every plan each vendor publishes, monthly and yearly where both are offered.
Circleback
Individual
$25/mo · $250/yr
AI notes for unlimited meetings, action items, automations, 100+ languages, integrations
Team
$30/mo · $300/yr
Everything in Individual plus team sharing, AI search across shared meetings, Slack huddles, inline comments, centralized billing
Enterprise
Custom
Everything in Team plus priority support, onboarding, advanced security controls
monday
Free
Free
Up to 2 seats, up to 3 boards, up to 3 Docs, 200+ templates
Basic
$12/seat/mo · $9/seat/mo billed yearly
Total $36/mo monthly or $27/mo annually; Basic AI: 3 tools, 1,000 AI credits/month
Standard
$14/seat/mo · $12/seat/mo billed yearly
Total $42/mo monthly or $36/mo annually; AI essentials: 5 tools, 2,000 AI credits/month; Special offer $20 off/mo
Pro
$24/seat/mo · $19/seat/mo billed yearly
Total $72/mo monthly or $57/mo annually; Premium AI: 6 tools, 3,000 AI credits/month; Special offer $30 off/mo
Enterprise
Custom
Enterprise AI: 6 tools, custom AI credits; enterprise-grade security, portfolio & resource management
Section 02
Pros and cons
From each tool's full review, written from the same checked facts.
Circleback
Pros
- The Free plan already includes AI meeting notes, action items and Ask Circleback, its cross-meeting search assistant.
- Circleback records in-person conversations through dedicated mobile and Apple Watch apps, not just online calls.
- A bot-free desktop app is available alongside the standard meeting bot for online meetings.
- Circleback does not use customer data to train AI models.
Cons
- Meeting and recording history is capped at 30 days on the Free plan; unlimited history requires the Pro plan.
- Full automations to connected apps like Salesforce and HubSpot are limited on the Free plan and only unlocked from Pro.
- There is no EU data residency option; all data is stored in the United States.
monday
Pros
- The free plan is free forever for up to 2 seats, with up to 3 boards and 3 Docs.
- Sidekick can create workflows, automations, dashboards and forms from a single request.
- An AI meeting notetaker joins Zoom, Microsoft Teams and Google Meet automatically and also captures in-person meetings without a bot.
- monday never uses your data to train AI models.
Cons
- Paid plans require a minimum of 3 seats.
- The Basic plan does not include guest access or automations.
- The AI credit allowance on the Basic plan is limited to 1,000 credits a month across 3 tools.
Side by side
| Company | ||
| Founded | 2023 | 2012 |
| HQ | San Francisco, USA | Tel Aviv, Israel |
| AI model | Proprietary | Claude, ChatGPT, Copilot, Gemini (multi-model via integrations), Proprietary AI |
| User base | — | 225,000+ organizations |
| Platforms | Web, Windows, Mac, iOS, Android | Web, Windows, Mac, iOS, Android |
| Languages | 100+ | 25+ |
| Pricing | ||
| Pricing model | Freemium | Freemium |
| Free plan | Yes | Yes |
| Free trial | Yes | 14 days |
| Starting price | $18/mo (Pro) | $12/seat/mo (Basic) |
| Enterprise | Custom pricing | Custom price |
| All plans | Individual — $25/mo Team — $30/mo Enterprise — Custom | Free — Free Basic — $12/seat/mo Standard — $14/seat/mo Pro — $24/seat/mo Enterprise — Custom |
| Positioning | ||
| Best for | Anyone who records calls, phone conversations and in-person meetings and wants AI notes and clips on the free plan | Teams who want board-based projects with AI meeting notes and answers about their whole workspace built in |
| Differentiator | AI notes, auto-assigned action items, and automations for unlimited meetings with 1,000+ app integrations | An open AI work platform where human teams and AI agents collaborate side-by-side, with full agent control, permissions, simulation mode, and multi-model AI connectivity (Claude, ChatGPT, Copilot, Gemini, MCP). |
| Competitors | Otter.ai, Fireflies.ai, Fathom, tldv, Grain | Asana, ClickUp, Notion, Jira, Smartsheet |
| Features | ||
| AI Meeting Notes | ✓ | — |
| AI Meeting Notetaker | — | ✓ |
| AI Search Across Meetings | ✓ | — |
| API Access | — | ✓ |
| Action Items | ✓ | — |
| App Integrations (1,000+) | ✓ | — |
| Auto Assigned Action Items | ✓ | — |
| Automations | — | ✓ |
| Chrome Extension (CRM) | — | ✓ |
| Guest Access | — | ✓ |
| Meeting Automations | ✓ | — |
| Meeting Video & Audio Playback | ✓ | — |
| Slack Huddles Support | ✓ | — |
| Speaker Recognition | ✓ | — |
| Timeline & Gantt Views | — | ✓ |
| Transcription & Speaker Recognition | ✓ | — |
| AI Assistant | ✓ | ✓ |
| Calendar Integration | ✓ | ✓ |
| Document Creation | ✓ | ✓ |
| Email Management | ✓ | ✓ |
| Meeting Summary | ✓ | ✓ |
| Mobile App | ✓ | ✓ |
| Note Taking | ✓ | ✓ |
| Offline Mode | ✓ | — |
| Presentation Builder | ✕ | — |
| Project Management | ✓ | ✓ |
| Research Assistant | ✓ | ✓ |
| Spreadsheet AI | ✕ | ✓ |
| Task Automation | ✓ | ✓ |
| Team Collaboration | ✓ | ✓ |
| Integrations | ||
| API Access | ✓ | ✓ |
| Google Calendar | ✓ | ✓ |
| Google Drive | — | ✓ |
| Key Integrations | Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, PostHog, Ashby, Intercom, Zoho, Monday, Zapier, Make, MCP, CLI, Webhook | Slack, Google Workspace, Microsoft 365, Salesforce, Jira, GitHub, Zapier, Claude, ChatGPT, Copilot, Gemini, MCP-connected tools |
| Microsoft 365 | ✓ | ✓ |
| Slack Integration | ✓ | ✓ |
| Zapier | ✓ | ✓ |
Section 03
Circleback vs monday: common questions
Is Circleback or monday cheaper?
Circleback's cheapest paid plan is $18/mo (Pro) and monday's is $12/seat/mo (Basic). Compare what each plan includes below before going on price alone.
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