Head-to-head · facts checked 26 Sept 2026
Asana vs Circleback
Circleback uniquely has 14 features · Asana uniquely has 10 features.
From
$13.49/mo (Starter)
Free plan
Yes
From
$18/mo (Pro)
Free plan
Yes
The verdict
Asana or Circleback?
Section 01
Pricing, plan by plan
Every plan each vendor publishes, monthly and yearly where both are offered.
Asana
Personal
Free
Up to 2 users, unlimited tasks/projects, list/board/calendar views, 100MB file limit
Starter
$13.49/mo · $131.88/yr
No user seat limits, Timeline/Gantt views, unlimited automations, forms, custom fields, AI Studio Basic w/50K credits/mo
Advanced
$30.49/mo · $299.88/yr
Unlimited portfolios, goals, workload, approvals/proofing, Salesforce/Tableau/Power BI, AI Studio Basic w/75K credits/mo
Enterprise+
Contact sales
Advanced security, compliance, SIEM integrations, data residency, audit logs, managed workspaces
Circleback
Individual
$25/mo · $250/yr
AI notes for unlimited meetings, action items, automations, 100+ languages, integrations
Team
$30/mo · $300/yr
Everything in Individual plus team sharing, AI search across shared meetings, Slack huddles, inline comments, centralized billing
Enterprise
Custom
Everything in Team plus priority support, onboarding, advanced security controls
Section 02
Pros and cons
From each tool's full review, written from the same checked facts.
Asana
Pros
- Asana's free Personal plan allows unlimited tasks and projects with unlimited storage (100MB per file) for up to 2 users.
- Unlimited free guest seats let clients and contractors collaborate from the Starter plan without adding to the license count.
- AI Teammates includes more than 30 prebuilt agents for marketing, operations and IT, plus industry-specific ones.
- Asana is SOC 2 Type 2 certified.
Cons
- The Starter plan's AI allowance is capped at 5 requests per user a month, up to 50 per account.
- Unlimited portfolios and Goals are only available from the Advanced plan.
- Native time tracking is only on the Advanced plan; Free and Starter track time only through third-party integrations.
Circleback
Pros
- The Free plan already includes AI meeting notes, action items and Ask Circleback, its cross-meeting search assistant.
- Circleback records in-person conversations through dedicated mobile and Apple Watch apps, not just online calls.
- A bot-free desktop app is available alongside the standard meeting bot for online meetings.
- Circleback does not use customer data to train AI models.
Cons
- Meeting and recording history is capped at 30 days on the Free plan; unlimited history requires the Pro plan.
- Full automations to connected apps like Salesforce and HubSpot are limited on the Free plan and only unlocked from Pro.
- There is no EU data residency option; all data is stored in the United States.
Side by side
| Company | ||
| Founded | 2008 | 2023 |
| HQ | San Francisco, USA | San Francisco, USA |
| AI model | Proprietary | Proprietary |
| User base | 150,000+ organizations including 85% of Fortune 100 | — |
| Platforms | Web, Windows, Mac, iOS, Android | Web, Windows, Mac, iOS, Android |
| Languages | 25+ | 100+ |
| Pricing | ||
| Pricing model | Freemium | Freemium |
| Free plan | Yes | Yes |
| Free trial | No | Yes |
| Starting price | $13.49/mo (Starter) | $18/mo (Pro) |
| Enterprise | Contact sales | Custom pricing |
| All plans | Personal — Free Starter — $13.49/mo Advanced — $30.49/mo Enterprise+ — Contact sales | Individual — $25/mo Team — $30/mo Enterprise — Custom |
| Positioning | ||
| Best for | Teams that plan across many projects with goals, portfolios, timelines and intake forms | Anyone who records calls, phone conversations and in-person meetings and wants AI notes and clips on the free plan |
| Differentiator | Pre-built AI Teammates (20+) including Launch Planner, Workflow Optimizer, Compliance Specialist, Status Reporter, and Data Quality Manager | AI notes, auto-assigned action items, and automations for unlimited meetings with 1,000+ app integrations |
| Competitors | Monday.com, Notion, ClickUp, Jira, Smartsheet | Otter.ai, Fireflies.ai, Fathom, tldv, Grain |
| Features | ||
| AI Meeting Notes | — | ✓ |
| AI Search Across Meetings | — | ✓ |
| Action Items | — | ✓ |
| App Integrations (1,000+) | — | ✓ |
| Approvals and Proofing | ✓ | — |
| Auto Assigned Action Items | — | ✓ |
| Goals Tracking | ✓ | — |
| Meeting Automations | — | ✓ |
| Meeting Video & Audio Playback | — | ✓ |
| Saml Authentication | ✓ | — |
| Salesforce/Tableau/Power Bi Support | ✓ | — |
| Slack Huddles Support | — | ✓ |
| Speaker Recognition | — | ✓ |
| Timeline and Gantt Views | ✓ | — |
| Transcription & Speaker Recognition | — | ✓ |
| Workload Management | ✓ | — |
| AI Assistant | ✓ | ✓ |
| Browser Extension | ✓ | — |
| Calendar Integration | ✓ | ✓ |
| Document Creation | ✓ | ✓ |
| Email Management | — | ✓ |
| Meeting Summary | — | ✓ |
| Mobile App | ✓ | ✓ |
| Note Taking | ✓ | ✓ |
| Offline Mode | — | ✓ |
| Presentation Builder | — | ✕ |
| Project Management | ✓ | ✓ |
| Research Assistant | — | ✓ |
| Spreadsheet AI | ✓ | ✕ |
| Task Automation | ✓ | ✓ |
| Team Collaboration | ✓ | ✓ |
| Integrations | ||
| API Access | ✓ | ✓ |
| Browser Extension | ✓ | — |
| Google Calendar | ✓ | ✓ |
| Google Drive | ✓ | — |
| Key Integrations | Slack, Google Drive, Google Calendar, Microsoft 365, Zoom, Salesforce, Tableau, Power BI, Zapier, Jira, GitHub, Dropbox, Adobe Creative Cloud | Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, PostHog, Ashby, Intercom, Zoho, Monday, Zapier, Make, MCP, CLI, Webhook |
| Microsoft 365 | ✓ | ✓ |
| Slack Integration | ✓ | ✓ |
| Zapier | ✓ | ✓ |
Section 03
Asana vs Circleback: common questions
Is Asana or Circleback cheaper?
Asana's cheapest paid plan is $13.49/mo (Starter) and Circleback's is $18/mo (Pro). Compare what each plan includes below before going on price alone.
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